Privacy Policy

1. Who I am

I am a freelance sports event organiser based in London, United Kingdom. I am the data controller for the personal data described in this policy. You can contact me using the contact form on the home page.

2. Information I collect

When you contact me or book my services, I may collect your name, email address, phone number, company or club name, and details about your event, such as dates, location, number of participants and budget.

When I organise an event on your behalf, I may also process information about participants and guests. This can include names, contact details, travel and accommodation details, passport details where required for international travel, dietary requirements and emergency contacts.

3. How I use your information

I use your information to respond to enquiries, prepare quotes and proposals, plan and deliver your event, arrange travel, accommodation, transfers, venues and activities, communicate with you before, during and after the event, and manage invoices and payments.

4. Legal basis for processing

I process personal data where it is necessary to perform a contract with you or to take steps before entering into one, where I have a legitimate interest in running my business and responding to enquiries, where I must comply with a legal obligation such as keeping financial records, or where you have given your consent.

5. Sharing your information

To deliver your event, I share only the necessary details with trusted third parties, such as hotels, venues, airlines, travel agents, transfer companies, coaches, caterers and activity providers. Enquiries sent through the contact form on this website are stored securely by my website host, Netlify. I do not sell your personal data. Some suppliers may be based outside the UK, for example when organising events abroad. Where this happens, I take reasonable steps to ensure your data is protected.

6. How long I keep your information

I keep enquiry details for up to 12 months if no booking is made. Client and event records are kept for up to 6 years after the event to meet legal, accounting and insurance requirements, after which they are securely deleted.

7. Keeping your information secure

I use appropriate technical and organisational measures to protect your personal data against loss, misuse or unauthorised access, including password-protected systems and secure storage.

8. Your rights

You have the right to access the personal data I hold about you, ask me to correct or delete it, object to or restrict how it is used, request a copy to transfer elsewhere, and withdraw your consent at any time. To make a request, please contact me using the contact form on the home page. If you are unhappy with how your data has been handled, you can complain to the Information Commissioner's Office (ICO) at ico.org.uk.

9. Cookies

This website may use essential cookies to make it work properly. I do not use cookies for advertising.

10. Changes to this policy

I may update this policy from time to time. The latest version will always be available on this page.